Procurement Guidance

This page provides an overview of how Fareham Borough Council undertakes procurement. Guidance is offered on how to get involved in tender opportunities as well as details of current, previous and future contracts.

• How to register interest in supplying the Council
• Forthcoming opportunities
• Contracts Register
• Useful links and other information

How to register interest in supplying the Council

The Council uses the South-East Business Portal   (SEBP) as its preferred method of sharing information about forthcoming tender opportunities and existing contracts. The Portal covers the 74 councils of the South-East region and therefore offers suppliers the opportunity to connect with a wide range of potential customers.

The Portal offers suppliers the opportunity to:

• Register, free of charge, as a potential supplier for opportunities.
• Register against their category of expertise (categories use the ProClass system ).
• Receive an automated email alert of tender opportunities.
• Register against specific opportunities as they are advertised.
• Search the Contracts Store and view full contract details.

Registration on the Portal for a specific opportunity will ensure that your company is included in the Council's pre-qualification selection process. Registration via the Portal does not guarantee that you will be invited to tender.

Similarly e-mail notification of a new opportunity is a prompt for you to decide whether to register your interest or not for that tender. It does not automatically include your company in the process. If you are not registered, you could miss out on opportunities.

Forthcoming Opportunities

To view forthcoming and current tender opportunities please visit our pages on the South East Business Portal  (SEBP).

• The Council ideally looks to use suppliers who are pre-qualified and fit to supply. The Council recognises several accreditation schemes for streamlining the tender process. Do not miss out on a tender opportunity, check the accreditation schemes that are recognised by the Council
• The Council will do its utmost to make you aware of any suitable opportunities, it cannot guarantee that every register of interest will be matched to every contract opportunity, due to the nature of the Council's decentralised procurement environment

Contracts Register

Fareham Borough Council's procurement activity covers a wide range of spend types across the works, goods and service sectors. Our expenditure is market tested regularly to ensure we achieve our goals in delivering best value for money for the total life of the supply.

You can find information relating to the Council's contracts  with suppliers posted to the South-East Improvement and Efficiency Partnership Business Portal.

Useful Links and Other Information

• Chamber of Commerce 
• Code of Practice for Contractors Carrying Out Works in Council Houses (573 KB)
• Contractors Health and Safety Assessment Scheme 
• Safety Schemes In Procurement (SSIP) 
• EXOR 
• Constructionline 
• BiP Select Accredit 
• Economic and Business Development in Fareham 
• Ted – Tenders Electronic Daily 
• European Single Procurement Document (ESPD) 
• Federation of Small Businesses 
• How the Council Uses Technology in Procurement Now
• Payments to suppliers
• Register for payment by BACS Direct Credit
• National Fraud Initiative
• Report a Fraud
• Prevention of the Facilitation of Tax Evasion (213 KB)
• Standard Terms and Conditions 
• The Prompt Payment Code
• Third Party Accreditation
• Working with Fareham Borough Council - Your Questions Answered

If you require any further information, please email procurement@fareham.gov.uk