Street Parties (Queen's Jubilee)

If you are interested in holding a Street Party to celebrate the Queen's Platinum Jubilee this year, please first refer to the guidance issued by central government . 

If you are planning on having your party in a public street you should first contact the Council to confirm that the street is suitable. 

Contact: Licensing Team - 01329 824399 or via email: licensingofficers@fareham.gov.uk 

The Council will only permit closures where:

• The street is a lightly trafficked minor residential road, and not normally used by through traffic
• No access will be required to adjacent shops, businesses and services during the event
• There is a suitable alternative route for vehicles to use without the need for traffic diversions
• The closure will not create traffic issues elsewhere, and 
• It will not inconvenience other people

A cul de sac or short crescent is likely to be ideal for street parties.  In this type of road you will not have to consult people beyond your own street, and you will not need a traffic management plan or traffic diversions.

Please note that you will be responsible for providing (and funding) any signage or barriers as the Council is not able to provide them for you. 

Should you decide to go ahead and organise a Street Party, please fill in the Street Party - application form (82 KB), and submit it to: licensingofficers@fareham.gov.uk at least 6 weeks before the event is due to take place (last date for submissions will be Friday 22nd April). This is so that we can give our colleagues in the emergency services and Highways adequate notice of any event that is going to be taking place and also so that we can advise you on any other licences or permissions that may be required. 

Holding an event in Fareham

If you would like to hold an event on an open space in Fareham you should make an application to Fareham's Safety Advisory Group (SAG).  This group consists of officers from various agencies operating in the Borough of Fareham, including the emergency services (Police, Fire and Rescue Service, South Central Ambulance Service), Hampshire County Council (Emergency Planning, Highways and Traffic Management) and Fareham Borough Council Services (Building Control, Legal, Environmental Health, Licensing, Emergency Planning and Traffic Management).

The role of this group is to assist organisers in planning safe events.  When you make an application to the SAG your application documents will be circulated amongst the SAG Members.  If any of those members have any concerns regarding your event you may be requested to provide further information and/or attend a Safety Advisory Group meeting.  At this meeting you will have the opportunity to discuss your plans with all of the agencies represented and hopefully be able to address their concerns, amend your documentation if required, and proceed to hold a safe event.

How to make an event application to the Safety Advisory Group

Please refer to the relevant guidance before completing the forms. 

Guidance

General Guide for Organisers (2 MB)

Bouncy Castles and other inflatables 

Risk Assessment Guidance (1 MB)

The CIEH Code of Practice on environmental noise control at concerts  

Road Closure Guidance (1 MB)

Temporary Structure Guidance (88 KB)

Counter terrorism advice 

Working Safely During Coronavirus (COVID-19) 

Street Party Guidance 

Forms  

Application Form (1 MB)

Risk Assessment Form (1 MB)

Traffic Management Form (1 MB)

Temporary Event Notice  (licensable activities e.g. alcohol, entertainment, where a licence is not already in place)

Street Party Application (82 KB) 

Additional COVID-19 Risk Assessment Requirements

In view of the current pandemic, Government laws and guidance regarding Coronavirus  require duty holders to put in place measures to control the risk of the transmission of Covid-19.

To comply with these requirements, you will need to have carried out a suitable Covid-secure risk assessment for your event. Please see the Health and Safety Executive - Covid-secure risk assessments web page  for guidance and information on how to do this.

The Covid-secure risk assessment must be prepared as part of your planning for your event, and then implemented and managed for the duration of your event. Your Covid-secure risk assessment must also be made available upon request of an authorised officer of the Council.

As a significant public safety issue of concern, you should submit a copy of your risk assessment with your application. If you do not submit a suitable Covid-secure risk assessment with your application or any element of the risk assessment or associated controls fail to meet current Coronavirus law or guidance, your application and event will likely:

1. attract objections; and/or
2. be referred for review by the Director of Public Health (who may direct the closure, cessation and prevention of activities that may affect public health).

This may result in your application being refused and/or the event not being permitted to go ahead.

Hampshire County Council issued Events Guidance (513 KB) in March 2021 as well as an Events Checklist (160 KB).

 

The majority of events will fall into the exempt activities as they are non-ticketed free outdodor events.  Although these events do not fall under mandatory requirements it is import to continue to consider public health messsages, summarised as:

• As an employer, complete a risk assessment to include Covid-19 as a workplace hazard, this should identify all relevant risks (including those identified via the Events Research Programme). The risk assessment should also include protocols for managing suspected or confirmed cases amongst attendees and whether your workers need personal protective equipment (PPE).
• Take steps to reduce the risk of transmission at the event, including putting in place cleaning and hygiene protocols, and ensuring your venue has adequate ventilation.
• Recommend that customers and visitors wear face coverings, for example through signage, if your facility or event is likely to include enclosed and crowded spaces. Support your staff if they wish to continue to wear a facemask in the workplace.
• Display an NHS QR code so that visitors can check in using the NHS COVID-19 app.
• Consider the use of the NHS COVID Pass in high risk settings to reduce the risk of infection. This includes event attendees providing a negative PCR or LFT within 48 hours of entry to the venue, proof of being fully vaccinated or medical exemption. If you use the NHS COVID Pass you should ensure that you comply with all relevant legal obligations and guidance, including on equalities. You can find more information in the NHS COVID Pass guidance.
• Ask employees to get tested regularly, local testing information is available for  Hampshire and Isle of Wight, encouragement for visitors to also test prior to attending an event is also recommended.
• Use of crowd management including and use of stewards, zoning and wristbands to maintain infection control. 
• Implement a communications plan to ensure relevant information on COVID-19 measures is communicated to attendees before and during the event.

 

SAG Notes

Fareham SAG asks for six months notice of events likely to attract more than 500 people and three months notice of events of fewer than 500 people.

If your organisation or community group wishes to use any park or open space managed by the Council, you should request specific permission from the Parks Team at Fareham Borough Council, preferably in advance of submitting your application form.

To contact a member of the SAG Team email licensing@fareham.gov.uk or 01329 824399.

The hire of open space for your event

We have many areas of open space and recreation grounds which could be available for hire for your event. Popular venues include:

• Castle Street Recreation Ground, Portchester
• The Green, Sarisbury
• Stubbington Recreation Ground
• Strawberry Fields, Warsash
• Park Lane Recreation Ground

There will be an administration charge when using our parks, open spaces or recreation grounds. Once the application has been submitted and approved, you will be required to sign an agreement for the conditions of hire, provide a risk assessment, a copy of your public liability insurance to the value of £5,000,000 and any other information requested by the fareham Safety Advisory Group. Any damage caused to the site will be assessed and may be re-charged to you. You may also need a public entertainment licence.

You can see more information about hiring open spaces in our policy for the hire of public open space or by contacting Customer Services on 01329 236100 or by e-mail customerservicecentre@fareham.gov.uk.